By Zac Johnson

Mobility and applications concept

  1. Get Organized

Regardless of how sophisticated and accessible training technology like webinars or video conferencing gets, the timeless art of organization is what will really take you far. You need to be prepared for a webinar just as you would five years ago, since there’s no replacement for not being organized.

To start, Tech Soup recommends organizing speakers and the team who will put the webinar together in advance, comprising three different groups:

  • Organizer and/or facilitator: The individual tasked with organizing the content of the webinar, including finding speakers, determining length, marketing, and arranging registration for participants. This person also participates in the webinar itself as a sort of moderator.
  • Presenter(s): The expert or experts presenting on the topic the webinar addresses. It’s the organizer’s responsibility to coordinate this.
  • Assistants: People who can help trouble shoot tech issues, assist the facilitator, and is particularly useful for webinars with larger audiences.

Tech Soup created this easy to follow comparison chart on which platforms are best to use, depending on the amount of attendees or type of content being delivered.

10_Steps_for_Planning_a_Successful_Webinar

  1. Shared Screen Instruction

One of the most useful aspects of webinars on screen is the ability to show everyone exactly what they’re going to be doing as a visual. In other words, PageTube.org points out that precision training with shared screens is an important way to make sure that everyone participating in the webinar knows exactly what’s being discussed and visually how to execute the task. Seeing a process in real time is always preferable to attempts at explanation based solely on text or words. If you’ve ever been in a situation where you’re being trained on a new type of software by reading the instruction manual or trouble shooting it yourself, you also know what a potential disaster you have on your hands.

To view even more options when looking for shared screening services, be sure to check out this

There are lots of training tactics out there for IT staff. Whether it’s webinars, video conferencing, or training classes, there are plenty of tools on the market depending on your needs. However, what you should be looking for isn’t just the right tools, but also those training tools delivered the right way. You don’t need to pay exorbitant prices any longer for minimal services. Webinars and video training are no longer new in the tech world. However, the ways in which they’re being refined and made more efficient are on the cutting edge of training tools. Here are four ways to make IT training over virtual channels more effective than ever.

  • Multiple Device Capability
  • One of the biggest differences from webinars five years ago versus now is the way that participants can join in. These days, everyone is on mobile devices, and that goes double for IT professionals. That’s why tuning into a webinar training sessions using Blue Jeans video webinar for IT is a good example of the use of a preexisting technology with new, more accessible innovations can do for your company. Providing training with online webinars across a variety of platforms and for numerous staff has many advantages, whereas only a few years ago, participant numbers and access was far more limited.

  • Get Organized
  • Regardless of how sophisticated and accessible training technology like webinars or video conferencing gets, the timeless art of organization is what will really take you far. You need to be prepared for a webinar just as you would five years ago, since there’s no replacement for not being organized.

    To start, Tech Soup recommends organizing speakers and the team who will put the webinar together in advance, comprising three different groups:

    • Organizer and/or facilitator: The individual tasked with organizing the content of the webinar, including finding speakers, determining length, marketing, and arranging registration for participants. This person also participates in the webinar itself as a sort of moderator.
    • Presenter(s): The expert or experts presenting on the topic the webinar addresses. It’s the organizer’s responsibility to coordinate this.
    • Assistants: People who can help trouble shoot tech issues, assist the facilitator, and is particularly useful for webinars with larger audiences.

    Tech Soup created this easy to follow comparison chart on which platforms are best to use, depending on the amount of attendees or type of content being delivered.

    10_Steps_for_Planning_a_Successful_Webinar

  • Shared Screen Instruction
  • One of the most useful aspects of webinars on screen is the ability to show everyone exactly what they’re going to be doing as a visual. In other words, PageTube.org points out that precision training with shared screens is an important way to make sure that everyone participating in the webinar knows exactly what’s being discussed and visually how to execute the task. Seeing a process in real time is always preferable to attempts at explanation based solely on text or words. If you’ve ever been in a situation where you’re being trained on a new type of software by reading the instruction manual or trouble shooting it yourself, you also know what a potential disaster you have on your hands.

    To view even more options when looking for shared screening services, be sure to check out this 15-part slideshow from CIO on what’s currently available today.

    15_screen-sharing_apps_for_easy_collaboration___CIO

  • Ask Your IT Staff to Create Their Own Webinar
  • A great way to confirm that webinar training has really sunk in is to have your IT staff work to develop their own webinar. This is a great task to assign for upcoming conferences and professional engagements, since it not only reaffirms the training that you’ve provided your team, but also encourages everyone to come together and work collaboratively. This is also especially accessible with today’s webinar providers since both giving and creating webinars are very simple. After providing webinar training to your IT staff, task them with the assignment of making a topical webinar of their own based on an annual summit or conference theme. Another options if you don’t participate in conferences would be to create training for other departments. In fact, one of the benefits of training IT employees about technology like webinars themselves means that they’ll be able to use the tool for your own company. Once an IT representative learns to use a webinar, and in turn, create one, this can cut back on training costs for the rest of your company at large. You can also reuse content as you go, meaning that all the good information that you provide via webinars won’t be lost, and can be maximized for future purposes.

    One of the beautiful things about training IT staff is that a lot of the information you’re conveying is black and white. As long as your team has the information and a way to access it again if they need it, it’s not hard to get your point across with the right tools. For example, if you need to train your entire IT department on new payroll software, you don’t need to worry about things like distance, device, or a crowded training room. Using webinars with providers that allow people to join in via mobile devices from all over the world ensures that your staff will receive the proper training they need in the most efficient way possible.

    Author information

    Zac JohnsonZac JohnsonZac Johnson is a online marketer with nearly 20 years of experience. You can view my personal blog at ZacJohnson.com and my latest blogging resources and tools at BloggingTips.com .

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